Photography & Filming Policy

Our current policy is being updated - please refer to the information below at present and if you have any questions please get in touch.

This policy is informed by the LTA Filming and photography best practice guidance

together with NSPCC’s Guidance for photographing and filming at:

• always asking for written consent from a child and their parents or carers before
taking and using a child’s image
• if consent is withdrawn, taking reasonable steps to remove the photos of the child
from public view. It may not be possible to delete or destroy all images that have

been disseminated online (such as via social media) or in hard copy.
• only using first names of children, unless:

 - it’s considered necessary – such as for elite /high profile child players

 - it’s in the child’s best interests
-the child and parent have consented (and been informed how, where, in what
context an image might be used, e.g. public website, or through social
media, and are aware of potential risks)
• never publishing personal information about children
• making sure children, their parents and carers understand how images will be
securely stored and for how long (including how we will control access to the
images and their associated information)
• reducing the risk of images being copied and used inappropriately by:
-only using images of children in appropriate clothing
-avoid images and camera angles that may be more prone to
misinterpretation or misuse than others
- avoiding full face and body shots of children taking part in activities such as
swimming where there may be a heightened risk of images being misused

 - using images that positively reflect children’s involvement in the activity

Brentwood is a small club who do not hold regular large events or employ
professional photographers.

When events such as junior tournaments or open days are held:

 - either in advance or on the day, written consent for close up photographs will be obtained

 - no photography in prohibited areas (i.e. toilets, changing areas, first aid areas)

However, at some events, wide-angle and general images of the event, the site, award
ceremonies, and similar may be taken. It may not be reasonable, practical or
proportionate to secure consent for every participating child in order to take such images.
In these circumstances, Brentwood will make clear to all participants via poster in the
clubhouse or on the sign in sheet for open days that parents/visitors know that these kinds of images will be
taken, and for what purposes.

If Brentwood staff or members become concerned that someone unknown to them is
taking photography or filming without permission, they should ask them to leave and
(depending on the nature of the concerns) follow our safeguarding procedures.
Where inappropriate images/films are being taken that raise a safeguarding concern, this
should be reported to the club Welfare Officer, Mary Wilton and LTA Safeguarding Team. It may also
be necessary to report this to the police.

Brentwood must store any photographs and videos of children securely and in accordance
with data protection law.


In accordance with our Photography and Filming policy we will not permit photographs, video or other images of participants to be taken without the consent of the person involved. Brentwood Tennis Club and Ben Howarth Tennis Coaching will take all steps to ensure these images are used solely for the purposes they are intended. If you become aware that these images are being used inappropriately you should inform Brentwood Tennis Club’s welfare officer, Mary Wilton  immediately.

We will store photographs and videos of children securely, in accordance with our Safeguarding policy and data protection law.


We will keep hard copies of images in a locked drawer and electronic images in a protected folder with restricted access. Images will be stored for a period of 2 years.

If at any point you wish to withdraw your consent to photos and videos being used for marketing, whether on social media, on our website or printed please let Nina our Vice Chair or Ben Howarth know.

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